7 • Exhibit Space
Construction, Design and Layout
To create a uniform display, professional in appearance with unobstructed views of neighboring booth spaces, exhibitors agree to follow the rules listed below:
- Signs, logos, etc., are considered part of a display and must conform to regulations on booth construction. Hanging signs, logos, etc., are permitted only above island displays and may not be larger than 3' x 6' or be elevated higher than 16' from the floor. Signs may not be attached to walls or curtains. Please note: anything that requires rigging from the hotel ceiling must be arranged through Freeman and PSAV at the exhibitors own expense and approved by the IIAR Show Management.
- Canopies or ceilings may be permitted over the back one-half of the booth area, but the exhibit design must be submitted to IIAR Show Management for approval no later than January 15th, 2020; no booth display shall extend outside the boundaries of the assigned exhibit space. Division rails must remain perpendicular to the back of the wall.
- Pop-up booths and tabletop booths may not exceed eight (8) feet in height and must be confined to an area within four (4) feet of the back of the booth. No item in your booth space may exceed four (4) feet in height within four (4) feet of the front of your booth. Island booths may not exceed 16' in height.
- The reverse side of wing panels, and unfinished or exposed portions of displays (i.e., wiring, wood, etc.) must be covered or otherwise decorated.
- Single Booth Displays: Equipment, models, displays and materials may not exceed one hundred (100) pounds and must not be more than four (4) feet high, six (6) feet long and two (2) feet wide. All equipment, models and displays not placed on a 6' x 30" table must be approved by IIAR. Equipment, models, displays, fixtures and materials more than four (4) feet high (including table height), must be confined to the rear of a booth. A variance (See rule #19) must be requested for any displays/fixtures/materials that exceed the weight and size limits and are over four (4) feet in height, which cannot be confined to the rear of the booth. Items determined to be in violation may be removed at the exhibiting company’s expense.
- Multiple Booth Displays and Island Booths: Equipment, models, displays may not exceed two hundred (200) pounds per square foot. Weight variance requests that exceed two hundred (200) pounds will be considered if submitted prior to the variance deadline (See rule #19). All equipment, models and displays not placed on a 6' x 30" table must be approved by IIAR. Equipment, models, displays, fixtures and materials more than four (4) feet high (including table height), must be confined to the rear of the multiple booth display. A variance must be requested for any displays/fixtures/materials over four (4) feet in height which cannot be confined to the rear of the booth. (See rule #19). Items determined to be in violation may be removed at the exhibiting company’s expense.
- Island booth displays may not exceed 17' in height.Overhead panels or open "bridge-type" construction may be permitted to a maximum height of eight (8) feet along the aisles to facilitate the construction of open exhibits. Supporting posts of up to twelve (12) inches wide may extend above the side-rail limitations set forth in rule 4. Solid wall construction above three (3) feet will be permitted provided that it is alternated with an open space every four (4) feet along the four (4) sides of island space. Plans for such displays must be submitted to IIAR Convention Show Management for approval no later than December 20th, 2019. Items determined to be in violation may be removed at exhibiting companies expense.
- The outside booth side-rail of corner booths and side-rails within multiple booths may be removed; however, all booth materials must remain in the booth and conform to all size and space restrictions prescribed by the rules. Booth side-rails must remain in place for all in-line booths; however, corner booths may remove the side-rail that runs along the aisle. No booth display shall extend outside the boundaries of the assigned exhibit space.
Note: The intent of these exhibit construction regulations
is to provide each exhibitor reasonable sight lines from the aisle, to create a
uniform and professional looking display, and to permit all exhibitors maximum
use of floor space for which they have contracted. Requests for
exceptions to rule 7 (showing good cause) must be applied for in advance and
approved by IIAR Show Management, and may be assessed an additional fee.
Variances will be considered on or before January 18th, 2019 if submitted
in writing. Please submit your request in writing and with accompanying
diagram to IIAR Variance
Request on
or before January 18th, 2019. Requests for variances cannot be accepted after
January 15th, 2020. No Exceptions.
Types of Equipment: Acceptable equipment must not exceed allowable dimensions and ceiling height and must fit within the booth space as described above. Examples: Compressors, compressor packages, pumps, valves, motors, heat exchangers, etc. The exhibitor services kit, which will be provided 3 months prior to the event, will contain an Equipment Advisory Form which must be completed and returned to Freeman Services for any equipment exceeding the limits. Any equipment requiring the use of other equipment to move in/out of center requires all arrangements made with Freeman in advance.
The 2020 IIAR Natural Refrigeration Conference & Heavy Equipment Expo is considered a heavy equipment show. Types of acceptable equipment must not exceed allowable dimensions and ceiling height and must fit within the booth space as described above. A variance request must be submitted if you intend to display any equipment that does not adhere to the booth space requirements as described above.