Important Dates to Remember
  • August 10th, 2016 - Booth Selection for 2016 IIAR Sponsors begins - 1:00 PM EDT
  • September 5th, 2016 - IIAR Room Block opens at the Hyatt San Antonio
  • September 7th, 2016 - Booth Selection for 2016 IIAR Exhibitors begins - 1:00 PM EDT
  • October 5th, 2016 - Booth Selection for all other IIAR Exhibitors begins - 1:00 PM EDT
  • October 14th, 2016 - Refunds for booth deposits will be accepted prior to this date less a $350 application fee.  Refunds after this date and prior to December 2nd, 2016 are 50% of exhibitors payment.  Including Technomercials and Sponsorships
  • December 2nd, 2016 - Balance for booth payment, Technomercial Payment and Sponsorship Payment is due. Full payment must accompany all contracts received after December 2nd, 2016. No refunds are given after this date.
  • December 20th, 2016 - Variance Request for exceptions to the Exhibitor's Rules and Regulations must be submitted
  • January 11th, 2017 - Requests for moving heavy equipment and floor plans for canopy's or ceilings need to be in to Freeman
  • January 18th, 2017- Paid event registration cancellations are subject to a $75 processing fee prior to this date.  There are no refunds on event registration after this date.  
  • January 18th, 2017- Name changes made after this date are subject to a $85.00 name change fee
  • February 17th, 2017 - Last day to send in registration forms to IIAR Headquarters

2017 Exhibit Space Selection Process
Exhibit space selection and application begins Wednesday, September 7th, 2016 at 1:00 PM EDT for prior year exhibitors.  You will be able to submit your exhibit space application online or by fax, no earlier than August 10th, 2016 1:00 PM EDT.  If an application is received earlier than the appropriate submission date, that application will be deemed invalid.  More information regarding the application and submission process for the 2017 IIAR Conference can be found here.  Priority booth placement is given with sponsorship - If you would like to sponsor at the 2017 IIAR Conference please check out our website for sponsorship opportunities. You can contact Eileen McKeown directly with questions regarding booth placement and sponsorship

  • Wednesday, August 10th, 2016 - Booth Selection for 2016 IIAR Sponsors begins - 1:00 PM EDT
  • Wednesday, September 7th, 2016 - Booth Selection for 2016 IIAR Exhibitors begins - 1:00 PM EDT
  • Wednesday, October 5th, 2016 - Booth Selection for all other IIAR Exhibitors begins - 1:00 PM EDT
More information on the 2017 Exhibit Space Application and Submission Process including payment information click here.

2017 Floor Plan 
The 2017 IIAR conference is a heavy equipment show. This means that large islands will be available for purchase.  Please reference the 2017 IIAR Floor Plan for booth sizes and prices.

2017 Sponsorships
Sponsorship application may be submitted directly with your 2017 exhibit space application or separately during the appropriate 2017 exhibit space application and submission dates.  Prior year sponsors receive priority.  All new or updated sponsorships will be available on a first-come, first-serve basis.  Prior year sponsors are afforded the right of first refusal for their respective prior year sponsorships.  More Information.

2017 Product Showcase
Product Showcase or Technomercial applications may be submitted directly with your 2016 exhibit space application or separately during the appropriate 2016 exhibit space application and submission dates.  Prior year sponsors receive priority.  Technomerical space is assigned on a first-come, first-serve basis.

2017 Conference Dates
The 2017 IIAR Natural Refrigeration Conference & Heavy equipment Expo takes place from Sunday, February 26th, through Wednesday March 1st, 2017 at the Henry B. Gonzalez Convention Center in San Antonio, TX - Hall 1.

Exhibitor Housing Information
The IIAR room block at The Grand Hyatt San Antonio opens on Monday, September 5th, 2016.  IIAR room rates cannot be guaranteed if rooms are booked prior to that date.

Exhibitor Registration Information
Two complimentary full conference registrations are included with the price of each 10' x 10' booth.  Make sure to indicate who your two complimentary attendees will be when submitting your exhibit space application payment information.  Separate additional registration is required for each additional individual staffing the exhibit.  Additional representatives must pay either the IIAR Member or Non-member conference registration rates based on their individual membership status.  All individuals requiring access to the 2017 Exhibit Hall and/or any IIAR sponsored sessions, presentations, meals and social functions must be registered for the meeting.  Individuals who staff an exhibit booth may not register as a Guest/Spouse or Significant Other.

2017 General Conference Registration

General Registration for the 2017 IIAR Natural Refrigeration Conference & Heavy Equipment Expo will begin in September 9th, 2016.