Exhibitor Information

Reserve Your 2019 IIAR Exhibit Space Here
     Important Dates to Remember
  • August 15th, 2018- Booth Selection for 2018 IIAR Sponsors begins - 1:00 PM EDT
  • September 12th, 2018 - Booth Selection for 2018 IIAR Exhibitors begins - 1:00 PM EDT
  • October 3rd, 2018 - Booth Selection for all other IIAR Exhibitors begins - 1:00 PM EDT
  • November 9th, 2018- Refunds for booth deposits will be accepted prior to this date less a $375 application fee.  Refunds after this date and prior to December 14th, 2018 are 50% of exhibitors payment.  Including Technomercials and Sponsorships
  • December 14th, 2018 - Balance for booth payment, Technomercial Payment and Sponsorship Payment is due. Full payment must accompany all contracts received after December 14th, 2018. No refunds are given after this date.
  • January 18th, 2019 - Variance Request for exceptions to the Exhibitor's Rules and Regulations must be submitted
  • February 8th, 2019 - Paid event registration cancellations are subject to a $75 processing fee prior to this date.  There are no refunds on event registration after this date.  
  • February 22rd, 2019- Name changes made after this date are subject to a $85.00 name change fee

2019 Exhibit Space Selection Process
Prior year sponsors will be able to submit exhibit space applications online, no earlier than August 15th, 2018 1:00 PM EDT.  If an application is received earlier than the appropriate submission date, that application will be deemed invalid.  Priority booth placement is given with sponsorship - If you would like to sponsor at the 2019 IIAR Conference please check out our website for sponsorship opportunities. You can contact Eileen McKeown directly with questions regarding booth placement and sponsorship eileen_mckeown@iiar.org
Questions? You can find more information on the booth application process here.

  • Wednesday, August 15th, 2018 - Booth Selection for 2018 IIAR Sponsors begins - 1:00 PM EDT
  • Wednesday, September 12, 2018 - Booth Selection for 2018 IIAR Exhibitors begins - 1:00 PM EDT
  • Wednesday, October 3rd, 2018 - Booth Selection for all other IIAR Exhibitors begins - 1:00 PM EDT
2019 Floor Plan 
The 2019 Expo Floor Plan can be found here

Exhibit Space Fees:

All booths, aside for the 20'x20' Islands, are 10'x10' in size.

 2019 Sponsorships

Sponsorship application may be submitted directly with your 2019 exhibit space application or separately during the appropriate 2019 exhibit space application and submission dates.  Prior year sponsors receive priority.  All new or updated sponsorships will be available on a first-come, first-serve basis.  Prior year sponsors are afforded the right of first refusal for their respective prior year sponsorships.  List of Sponsorship Opportunities

2019 Product Showcase
Product Showcase or Technomercial applications may be submitted directly with your 2019 exhibit space application or separately during the appropriate 2019 exhibit space application and submission dates.  Prior year sponsors receive priority.  Technomerical space is assigned on a first-come, first-serve basis.

2019 Conference Dates
The 2019 IIAR Natural Refrigeration Conference & Expo takes place from Sunday, March 3rd, through Wednesday March 6th, 2019 at the Arizona Convention Center in Phoenix, Arizona.

Exhibitor Housing Information
The IIAR Conference Headquarter Hotel will be the The Sheraton Grand Phoenix Hotel in downtown Phoenix, AZ
2019 Housing Information

Exhibitor Registration Information
Two complimentary full conference registrations are included with the price of each 10' x 10' booth.  Make sure to indicate who your two complimentary attendees will be when submitting your exhibit space application payment information.  Separate additional registration is required for each additional individual staffing the exhibit.  Additional representatives must pay either the IIAR Member or Non-member conference registration rates based on their individual membership status.  All individuals requiring access to the 2019 Exhibit Hall and/or any IIAR sponsored sessions, presentations, meals and social functions must be registered for the meeting.  Individuals who staff an exhibit booth may not register as a Guest/Spouse or Significant Other.

2019 General Conference Registration

General Registration for the 2019 IIAR Natural Refrigeration Conference & Expo will begin in September 2018.